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Bill Benjamin
Purchasing Manager

                                                                                      

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(see below for a table of quick links to purchasing processes) 

USF St. Petersburg Purchasing Services Mission:

To provide quality and expeditious purchasing, contracting, and contract administration services in accordance with USF rules and policy, State Board of Education directives, and State of Florida Statutes.

Functions:

• Process and approve purchase requisitions for goods and services
• Process and approve payment requests for personal reimbursement
• Review LPO-eligible purchases for compliance with Florida Statutes
• Issue Purchasing Cards & reiterate definition of allowable purchases
• Develop and publish Invitations to Bid for purchases exceeding $50,000
• Develop and publish Requests for Proposals estimated to exceed $50,000
• Coordinate, present and document pre-bid/proposal conferences
• Evaluate bids and proposals, award contracts, resolve protests
• Administer contracts, establish and maintain purchasing files
• Assure USFSP purchases comply with USF vendor diversity policy 
• Respond to vendor solicitations, requests for information
• Respond to USF Inspector General and State Comptroller audits
• Process and publish changes to purchase orders and contracts
• Assist Principal Investigators with initiating technical purchases
• Validate, enter, publish and distribute FAST!! changes to purchase orders
• Advise faculty on specialized equipment acquisitions
• Advise faculty and staff on restrictions pertaining to purchasing card use
• Apprise USFSP faculty and staff of purchasing policies and initiatives
• Instruct USFSP and tenant organization staff on PeopleSoft processes
• Instruct USFSP P-card users and reconcilers on USF business processes

        USFSP Policies and Rules:   Please follow respective hyperlinks

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FAST Purchase Order Cleanup, Fiscal Year 2007-2008: How to liquidate encumbered balance (release unspent funds) priot to end of current fiscal year.

Purchasing Regulations, Policies & Procedures: For a convenient compilation of purchasing references click here.

Initiating a Requisition in 8.9 Upgrade

For a schedule of training by Purchasing on 8.9 requisitioning, receiving,
P-Card administration, and 'must-know' dos & don'ts, please contact Bill Benjamin, Purchasing Manager, 3-4199, benjamin@stpt.usf.edu.

            

	Bill Benjamin, Manager of Purchasing Services (727) 873-4199
	John Slabbers, Sr. Purchasing Agent (727) 873-4684
	Tanya Radabaugh, Purchasing Specialist (727) 873-4685
Fax	(727) 873-4686