ON-CAMPUS Facility/Space Use at

USF St. Petersburg

Reservation and use of facilities and space at the University of South Florida St. Petersburg

is administered through the Space Use Policy. 

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Reservation Costs

USFSP-recognized department, organization or student organization meetings

No space use fee; all other applicable fees and charges apply

USFSP sponsored or co-sponsored conferences, seminars, workshops, symposia

Free & Open to the Public: discount on space use fee; other applicable fees apply

With registration fee: 100% of use fee, other applicable fees apply

USFSP Sponsorship and Co-sponsorship definition:

USFSP sponsored events are organized by an on-campus organization to which off-campus groups and individuals are invited.

Departments and organizations that are sponsoring an event must reserve the space

for their own meetings/events and are not permitted to reserve space for other entities (i.e. other

student organizations, USF departments or non-USFSP entities).  At a minimum, for an event to

be considered a USFSP sponsored event the scheduling group must make all reservations, pay all bills,

and serve as the event’s sole coordinator prior to, during, and following the event.  In addition, the

purpose of the event must be primarily to serve the particular department or organization that

made the reservation and/or the legitimate patrons of the organization.

Campus sponsored                                              50% of space-use fee plus all other

Free and open to public                                       applicable fees and charges

Campus sponsored                                              75% of space-use fee plus all other

With Admission fee or donation                              applicable fees and charges

USFSP Co-sponsored events are organized by an off campus organization or on behalf of an off campus organization to which the co-sponsoring gropus members are invited or to which the public is invited.

Departments and organizations that are co-sponsoring an event with an outside entity and

want to reserve space must, at a minimum be a primary event coordinator prior to, during, and following

the event, make the reservations, serve as contact person for the event and be financially responsible

for all bills and invoices.  The event must be linked to the mission and or purpose of the USFSP sponsor.

Campus co-sponsored with outside entity                75% of space-use fee plus all other

Free and open to public                                        applicable fees and charges

Campus co-sponsored with outside entity                100% of space-use fee plus all other

With Admission fee or donation                              applicable fees and charges

Links to fee information Use Fees  Equipment & Personel included in fees Other Equipment & Services fees

 

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Reservation Process

When an organization/department requests the use of a facility, the following steps are needed.

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Parking Arrangements

Facility Reservations do not include parking.  Parking on-campus involves additional fees for cars that

do not display a USF parking permit; arrangements must be made in addition to a facility reservation. 

Parking availability will vary depending on day of week and time of day, and the needs of the event.

Of prime consideration will be the academic class schedule and faculty and student parking needs.

Depending upon event date, parking arrangements may need to be made with off campus locations.

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Food Service Requirements

Events with food as part of the program must choose from among caterers contracted

by USF St. Petersburg.

This policy applies to any event held at USF St. Petersburg

(both USF-sponsored programs and those hosted by community groups).

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Equipment and Services

Set-up of the various spaces on campus will depend on the capacities and equipment available for

each area.  Equipment includes tables, chairs, stage, microphones, etc. The Equipment and Personnel page describes the standard set-up for each space; a set-up other than the standard may incur labor and equipment

charges. 

Events that include alcohol or expect large attendance may require one or more USFSP police officers to

be present at the event.  For such an event costs will be charged to the event organizer. To ensure the

safety of the campus and participants the number of officers and hours the officers will be in attendance

at the event will be determined at the discretion of the USFSP Police Department.