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USFSP Space Use
Operational Policy
USE FEE
Assessment Schedule
USE FEE
Costs
Cancellation Policy
Waivers or exceptions
Equipment and Personnel
Included with Use Fee
USE FEE
Assessment Schedule
Not-for-profit organizations
|
100% of space-use fee
plus any other fees and charges
|
Campus sponsored with outside entity
With Admission fee or donation
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100% of space-use fee
plus any other fees and charges |
Campus sponsored with outside entity
Free and open to public
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75% of space-use fee
plus any other fees and charges |
Campus sponsored
With Admission fee or donation
|
75% of space-use fee plus all other
applicable fees and charges |
Campus sponsored
Free and open to public
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50% of space-use fee plus all other
applicable fees and charges |
Campus department and organization meetings
|
No space-use fee:
all other fees and charges apply |
Student organization
Event with charge at the door
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Space-use Fee =
10% of gate, or 40% of profit over event cost;
at Campus space-use coordinator’s discretion:
any other fees and charges may apply |
Student organization
Event with no charge at door
|
No space-use fee:
any other fees and charges may apply |
Academic classes
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No space-use fee:
any other fees and charges apply
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USE FEE
Costs
| Capacity |
Venue |
Mon-Thurs |
Extra |
Fri-Sun |
Extra |
| |
|
1-4 hrs |
Hrs |
1-4 hrs |
Hrs |
| |
Campus Activities Center |
|
|
|
|
| 1,000 |
CAC Core |
$ 400.00 |
$50.00 |
$600.00 |
$75.00 |
| 75 |
CAC 133 Meeting Room |
$ 100.00 |
$15.00 |
$150.00 |
$20.00 |
| 50 |
CAC 109 Aerobics Room |
$ 75.00 |
$15.00 |
$100.00 |
$20.00 |
| |
Other Campus Venues |
|
|
|
|
| 75-125 |
DAV 130 Assembly Room |
$ 100.00 |
$15.00 |
$165.00 |
$20.00 |
| 16 |
TER 300 Conference Rm. |
$ 50.00 |
$10.00 |
$ 75.00 |
$15.00 |
| Varies |
Classrooms/Seminar Rooms |
$ 50.00 |
$10.00 |
$ 75.00 |
$15.00 |
| 75 |
Williams House (1st floor only) |
$ 125.00 |
$20.00 |
$250.00 |
$50.00 |
| 100 |
Williams/Snell Courtyard |
$ 100.00 |
$15.00 |
$165.00 |
$20.00 |
| 75-125 |
COQ Bayboro Café |
$ 75.00 |
$15.00 |
$135.00 |
$20.00 |
| 250 |
COQ Swimming Pool |
Negotiable based upon size and needs of group |
|
|
|
| Varies |
Computer Center |
Negotiable based upon size and needs of group |
|
|
|
| Varies |
Library Computer Lab & Studio |
Negotiable based upon size and needs of group |
|
|
|
| Varies |
Florida Center for Teachers |
Negotiable based upon size and needs of group |
|
|
|
| Varies |
Harborside lawn & outdoor venues |
Negotiable based upon size and needs of group |
|
|
|
| |
|
|
|
|
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Additional charges: Early opening or Late closing = $100.00
Additional staff = $15.00 per hour
Housekeeping services = $100.00 for a Maximum of 4 hours
- Set-Up and/or Clean-Up Charges - to be determined based upon nature and size of the event
- Police Services Fees - to be determined based upon nature and size of the event
- Audio-Visual Equipment Fees - to be determined based on equipment need
- Other incidental fees for utilization of university/state property and facilities
- Parking passes required for all vehicles
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Cancellation Policy
CAC core
- Cancellations thirty days in advance will be no charge
- 29 to 15 days in advance an administrative charge of 10% of all fees (including labor and equipment) will be assessed
- 14 to 7 days - 20% of all fees
- less than 6 days - 50%
- day of – No Refund
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DAV 130, CAC 133, other Campus facilities
- Cancellations 15 days in advance, no charge
- 14 to 7 days in advance 10% of all fees
- 6-3 days - 20%
- less that 48 hours 50%
- day of – No Refund
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Waivers or exceptions
Waivers or exceptions to this policy must be approved in writing from the Regional Vice Chancellor for Student Affairs.
Procedure: After a Reservation Request has been submitted and invoice generated an event coordinator may request a waiver or exception to this policy by filling out a Co-Sponsorship Grant Request form. The form and all documents will be reviewed by the Space-use Coordinator and submitted with recommendation to the Regional Vice Chancellor for Student Affairs. The Vice Chancellor will review the request and all documentation and approve, approve with modifications or disapprove the request. The Regional Vice Chancellor’s decision is final. |
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Equipment and Personnel
Included with Use Fee
Space-use Fee includes equipment and services noted below and are specific to each area.
Other equipment and labor may be available at additional charge depending on space requested.
CAC core
Space
- Basketball court area (room101) and entrance lobby
Equipment
Chairs - up to 400
- Tables – up to 16 round 5’ and 37 rectangle 5’ & 6’
- Stage – up to 8 - 4’x8’ sections
- Lectern with one microphone
- Built in big screen
- House sound system
- House lights
Labor
- Set-up and take-down labor (CAC equipment above only)
- House manager (during regular building hours)
|
CAC 133
Space
Equipment
- Chairs 40 standard set-up, max. seating 75
- Tables – 4 rectangle 4’ x 8’, 1 rectangle 4’ x 12’ and 1 rectangle 18” x 8’
- Table top lectern
- No house sound
Labor
- Set-up and take-down labor (CAC equipment above only)
- House manager (during regular building hours)
|
CAC 109
Space
- CAC Aerobics Room
- Use of Shower rooms if required (may be additional fee)
Equipment
- Chairs 0
- Tables 0
- House music system (cassette only)
Labor
House manager (during regular building hours) |
DAV 130
Space
Equipment
- Chairs 45 standard set-up, max. seating 110
- Tables 15 18” conference standard; other configurations on request
- Stage – built in
- Lectern with internal amplification, one microphone
- Built in standard screen
- No house sound system
- House lights
Labor
- Set-up and take-down labor (equipment above only)
- Weekend and evening events will require a house manager at additional cost.
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